Creating a Group Contact List
Use a contact group (formerly called a “distribution list”) to send an email to multiple people—a project team, a committee, or even just a group of friends—without having to add each name to the To, Cc, or Bcc line individually.
In Excel:
Select the addresses from the column containing the email addresses. Optionally, if you have a column that includes the Name, you can also select that column.
Make sure you do not select the row containing the header information.
Press CTRL+C to copy the selected cells.
In Outlook:
1. On the Navigation bar, click People
Note: You can find People in one of two places on the Navigation bar.
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Or
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2. Under My Contacts, select the folder where you want to save the contact group.
3. One the Ribbon, select “New Contact Group” and give the group a name.
4. Open the “Add Members” dialog box and select “From Outlook Contacts”
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5. Instead of selecting your members from your list of contacts, click in the text field next to the Members button and press CTRL+V to past the copied content from Excel. If done correctly, each address will be listed on its own line. Press OK to close the Select Members dialog box.
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For additional information and tips, please see Contacts and tasks
For information about contact groups in for Mac, see Create a contact group in Outlook for Mac.